When a treatment arrives, I look for its date and version. If images, dialogue and schedules come from different revisions, the discussion can quickly split into several conversations.
Give each document a job
A treatment explains the story and approach, a storyboard explains the shots, and a call sheet explains the day's arrangements. They can refer to one another without duplicating every detail.
I would identify the current version at the top and briefly explain the changes. An open question should not look like a confirmed decision.
Before sending
- Check names, dates and the version.
- Make sure copy, images, shots and timings agree.
- Separate questions that need a reply.
- Open the export to check missing pages, cropped text, wrong images and tables.
- Describe the revision and retain the earlier file separately.
Locate the feedback
Use page numbers for proposals, shot numbers for storyboards and timecodes for films. Bring feedback back to the shared current document instead of leaving it scattered through chat.
The next person should be able to find the task and the unresolved decisions. Director’s Treatment covers the proposal; Video Delivery Checklist covers the finished film.